Planned Preventative Maintenance (PPM) Surveys

Identify and prevent major issues arising

Increase the longevity of your building

Save on repair costs

Identify and prevent major issues arising

Increase the longevity of your building

Save on repair costs

Introduction to planned preventative maintenance (PPM) surveys

Preventing problems before they arise – that’s the essence of planned preventative maintenance (PPM). As a leading chartered surveying practice, we’re here to help you do just that. Our team of experienced surveyors provide comprehensive and tailored planned preventative maintenance surveys, ensuring that your building is maintained to the highest standard and any potential issues are addressed before they become costly repairs. Let us partner with you to keep your building in top condition – a proactive approach to maintenance, today and for the future.

Planned preventative survey gutter problems

Key benefits of a PPM Survey:

Helps with identifying and prioritising maintenance needs.
Highlights unforeseen or emergency maintenance costs.
Details maintenance costs affecting budget and financial planning.
Identifies a potential lack of proper maintenance resulting in increased damage and repair costs.
Can bring to light key legal and safety compliance issues due to neglected maintenance.
Can highlight an inefficient use of resources due to ineffective maintenance planning.
Can avoid loss of property value and marketability due to poor maintenance.
Can help ensure your maintenance records and documentation are in good order, which can help with any sale / transfer of ownership.

Why choose Quatrefoils for your planned preventative maintenance survey?

Through our years of experience and expertise we will:

Identify potential issues

We can identify potential issues and suggest corrective measures to avoid unexpected downtime or repair costs

Ensure compliance

We can help ensure the building complies with the building regulations and best practice standards.

Improve safety

We can identify safety hazards and suggest corrective measures to prevent accidents.

Maximise asset lifespan

We can identify potential wear and tear and suggest maintenance to extend the lifespan of building components.

Optimise energy efficiency

We can identify energy inefficiencies and suggest improvements to reduce utility costs

Provide a roadmap for maintenance

We can provide a comprehensive report outlining recommended maintenance schedules and help building owners plan and budget accordingly

How is a PPM survey defined?

A Planned Preventative Maintenance (PPM) survey is a proactive approach to building management and maintenance. It enables building owners/occupiers to identify potential issues and implement preventive measures to minimize unexpected costs and prolong the lifespan of the building.

This type of survey typically covers a five to ten-year period and provides a comprehensive overview of the building’s maintenance needs, allowing for effective budgeting and management. By proactively addressing building maintenance needs, a PPM survey helps to ensure the longevity and optimal performance of the building.

planned preventative maintenance (PPM) survey aerial shot

A more detailed look at the PPM survey:

A well-maintained building is key to ensuring the longevity and value of a property. A Planned Preventative Maintenance (PPM) Survey is an essential tool for property owners and managers to ensure that their building is properly maintained and to plan for any future repairs and upgrades that may be needed.

Our PPM Survey service involves a thorough inspection of your building, from top to bottom, to identify any potential maintenance issues and to provide recommendations for repair and upgrade work. We will work closely with you to understand your specific needs and requirements, and to develop a bespoke maintenance plan that is tailored to your property and your budget.

The key tasks and duties of our PPM Survey include:

Thorough inspection of the building structure, including roof, walls, windows, doors, flooring and electrical systems

Identification of any potential maintenance issues, such as leaks, cracks, defective materials, and inefficient systems

Recommendations for repair and upgrade work, including detailed cost estimates and a timeline for completion

Development of a bespoke maintenance plan that is tailored to your property and budget

Regular monitoring and updating of the maintenance plan to ensure that your property remains in top condition

Other benefits of our PPM Survey service to our clients include:

Proactive management of property maintenance, reducing the risk of costly repairs and unexpected maintenance costs

Increased efficiency and performance of building systems, resulting in lower energy bills and improved comfort for occupants

Enhanced property value and marketability, as a well-maintained property is more attractive to buyers and tenants

Peace of mind, knowing that your building is in good hands and that any potential maintenance issues will be addressed promptly and effectively

Frequently asked questions

What is a planned preventative maintenance survey and why is it important?

A preventative maintenance survey is a comprehensive assessment of a property’s condition aimed at identifying potential defects, maintenance requirements, and risks. It involves inspecting various building elements, systems, and components to determine their condition and recommend proactive maintenance strategies. This type of survey is crucial as it helps property owners and managers plan for timely maintenance and repairs, minimise unexpected failures and extend the lifespan of building elements. The RICS promotes the use of preventative maintenance surveys as part of good property management practice.
How often should I conduct a preventative maintenance survey for my property?

The frequency of preventative maintenance surveys depends on several factors, including age, type and usage of the property. As a general guideline, it is advisable to conduct a preventative maintenance survey every 3-5 years. However, certain properties with specific requirements may require more frequent surveys. Consulting a chartered building surveyor can help determine the appropriate survey frequency based on the property’s characteristics and usage.
What does a preventative maintenance survey typically include?

A preventative maintenance survey typically includes a comprehensive inspection of the property’s external envelope, structural elements, inspection of mechanical and electrical systems (if required), finishes and other components. It involves assessing the condition, identifying existing and potential defects, and prioritising maintenance and repair recommendations. At Quatrefoils, our survey reports provide a clear overview of the property’s current condition, outline maintenance schedules, and estimate associated costs where needed.
How can a planned preventative maintenance survey help me manage costs?

A planned preventative maintenance survey enables you to proactively plan and budget for maintenance and repairs, helping you manage costs more effectively. By identifying potential defects early on, you can address them before they escalate into major issues that are more expensive to rectify. At Quatrefoils, our survey reports provide recommendations on prioritising maintenance tasks based on urgency and estimated costs. This allows you to allocate resources efficiently and minimise the financial impact of unexpected failures or extensive repairs.
Can a PPM survey assist with compliance and regulatory requirements?

Yes. A PPM can assist with compliance and regulatory requirements. It helps ensure that the property meets health and safety standards, building regulations, and other relevant legislation. By identifying maintenance and repair needs, you can address any deficiencies and maintain compliance with legal obligations. Additionally, the survey report can serve as a valuable document in demonstrating your commitment to property management and compliance, which may also influence the value and desirability of the property.